May 1, 2019
Tata Kelola PerusahaanNo Comments

Based on The Financial Services Authority Regulation No. 56/ POJK.04/2015 concerning the Establishment and Guidelines for Internal Audit Charter, on August 13, 2015, the Company established its Internal Audit Charter, dated August 13, 2015 to replace the Internal Audit Charter, dated December 30, 2009.

The Internal Audit Unit was established with the aim to provide professional, independent and objective opinion to the President Director on the activities and operations of the Company, based on the Chairman of Capital Market Supervisory Agency and Financial Institution decision No. KEP-496/BL/2008 dated November 28, 2008 concerning the Establishment and Guidelines for Internal Audit Charter (“Regulation No. IX.I.7”), the Company as a public company has established an Internal Audit Unit and has owned an Internal Audit Charter as the Guidelines for Internal Audit. The first Internal Audit Charter were prepared and signed by the President Director on December 30, 2009.

 THE INTERNAL AUDIT UNIT CHARTER AMONG OTHERS CONTAINS

The Internal Audit Charter includes the Internal Audit Unit vision, mission, functions, organizational structure, terms and development of the Internal Audit Unit, authorities, duties, and responsibilities, audit execution and reporting, ethics, restrictions as determined and approval by Board of Directors and Board of Commissioners.

VISION

Becoming a unit that is independent, objective, professional and provides added value to support the Company’s management in achieving its business goals, vision and mission.

MISSION

  • Assist the Company’s management in achieving the Company’s performance through consulting activities resulting in increased efficiency and effectiveness of Company activities.
  • Run the assurance function to achieve Good Corporate Governance and Operational Excellent.

 

PROFIL KEPALA UNIT AUDIT INTERNAL

INTERNAL AUDIT ORTANIZATION STRUCTURE

Internal Audit Division is part of the Company’s organizational structure with the following positions

FUNGSI UNIT AUDIT INTERNAL

  1. Melakukan kegiatan pemberian keyakinan (assurance) dan konsultasi yang bersifat independen dan obyektif, dengan tujuan untuk meningkatkan nilai dan memperbaiki operasional Perseroan, melalui pendekatan yang sistematis, dengan cara mengevaluasi dan meningkatkan efektivitas manajemen risiko, pengendalian, dan proses tata kelola Perseroan.
  2. Membantu Manajemen Perseroan dalam penerapan Tata Kelola Perusahaan yang baik yang meliputi pemeriksaan/ audit, penilaian, penyajian, evaluasi, saran perbaikan serta mengadakan kegiatan assurance dan konsultasi kepada unit kerja, sehingga unit kerja dapat melaksanakan tugas dan tanggung jawab secara efektif, efisien dan sesuai dengan kebijakan yang ditentukan oleh Perseroan.

INTERNAL AUDIT FUNCTIONS

  1. Conduct independent and objective assurance and consulting, with the aim of increasing the value and improving the operations of the Company, through a systematic approach, by evaluating and improving the effectiveness of risk management, control, and governance processes of the Company.
  2. Assist the Company’s management in the application of good corporate governance including inspections, audits, assessments, presentations, evaluations, suggestions for improvement and conducting assurance and consulting activities to the work units, so that the units can perform their duties and responsibilities effectively, efficiently and in accordance with the policies determined by the Company.

 

INTERNAL AUDIT INIT POSITION

  1. 1he Internal Audit Unit is structurally headed by the Head of Internal Audit Unit.
  2. The Head of Internal Audit Unit is appointed and dismissed directly by the President Director after approval from the Board of Commissioners.
  3. The President Director can dismiss the Head of Internal Audit Unit, after approval from the Board of Commissioners, if the Head of Internal Audit Unit is not able to fulfill the responsibilities as stipulated in the Financial Services Authority Regulation No. 56/POJK.04/2015, or is not able to perform the duties properly.
  4. The Head of Internal Audit Unit is fully responsible directly to the President Director. 5. The Members of Internal Audit Unit are responsible directly to the Head of Internal Audit Unit.

 

INTERNAL AUDIT INIT DUTIES AND RESPONBILITIES

  1. Develop a strategy and annual audit work plan and auditor’s ability and skills development plan to ensure they are up-to-date and in line with the Company’s development in accordance with input from the President Director and the Board of Commissioners.
  2. Prepare and carry out audit of the effectiveness of internal control and risk management in accordance with Company policy.
  3. Prepare and carry out compliance audit on the Company’s management to ensure that all activities of the Company are in accordance with the Company’s policies/ rules and regulations, and the applicable state legal regulations.
  4. Prepare and carry out operational audit to measure the efficiency and effectiveness of all activities of the Company.

INTERNAL AUDIT INIT DUTIES AND RESPONBILITIES

Pegawai Unit Audit Internal harus memadai dalam jumlah dan memiliki kompetensi teknis dibidang audit dan kompetensi umum yang dapat mendukung pelaksanaan tugasnya. Pada 31 Desember 2018, jumlah anggota Unit Audit Internal adalah sebanyak 8 orang, yang terdiri dari 1 (satu) Kepala Unit Audit Internal, 2 manager, 3 asisten manager dan 2 supervisor.

Berikut adalah jumlah pegawai dan sertifikasi yang sudah dimiliki oleh pegawai dalam divisi Satuan Pengawasan Internal:

INTERNAL AUDIT UNIT ACTIVITY REPORT

Based on the annual audit plan as approved by the President Director. The audit activities include all Company’s branches and its subsidiaries in Indonesia and China.

The audit activities include reviewing existing business processes and their inherent risks as well as to ensure aspect of compliance with policies, laws, and regulations. Reviewing security and asset utilization, assessing the efficiency use of resources, in this case the ability to minimize losses and wastage in generating output, and reviewing operational execution in accordance with standards.

The Internal Audit activities carried out were in accordance with the standards, taking into account any identified and appropriately managed risks, conducting effective internal controls; ensuring all policies, procedures and regulations are adhered to; as well as any fraud anticipated, identified, investigated, and resolved.

The Internal Audit results take the form of improvement recommendations and are reported periodically to the management and the Audit Committee and monitored on an ongoing basis.

Internal Audit submits reports to the Board of Commissioners, the Audit Committee and the Board of Directors consisting of:

  1. Audit Result Report
  2. Summary of Follow Up Report on Audit Results
  3. Audit Activity Realization Report
    All significant business units have been audited. The 2018 audit was conducted by 7 auditors together with Internal Audit, with the audit covering operations, trading and distribution, logistics, manufacturing and finance

FINDINGS AND FOLLOW UP

The audit report includes the significant business processes that exist in each unit such as sales, finance and accounting, tank terminal and warehouse operations related to truck and ship operations under the unit’s supervision. The 2018 audit duties resulted in several findings and recommendations that were discussed with the person in charge of each unit, and reported to the Management of the Company. The Internal Audit also followed up on the agreed improvement process with the concerned units, to strengthen internal controls and mitigate any risks that may occur.